PROCUREMENT& ADMIN COORDINATOR

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Location: MUMBAI, India
Job Family: Procurement
Updated At: May 17, 2019

JOB DESCRIPTION

JOB SCOPE
The Position is for Procurement and Admin Coordinator. The job involves day to day procurement and good understanding on the procurement process.
 
DUTIES & RESPONSIBILITIES:
Procurement 
 
1.Manage preparation, implementation and execution of procurement processes.
2.Implement procurement processes to ensure efficiency, cost savings and best practices.
3.Work with finance team throughout the procurement cycle to assist with forecasting and budgeting.
4.Process Vendor Manager in vendor selection, management and performance.
5.Perform sourcing, liaising and negotiating with new and existing suppliers to improve business.
6.Negotiation with New contracts and working on the agreements
7.Coordination with Legal on the agreements.  
8.Re-negotiate contracts with suppliers to produce better savings and further value for spend.
9.Create documentations necessary for the acquisition of materials and services.
10.Review the documentation, supplies, works and services to ensure compliance with company procedures and best procurement practice.
11.Provide updates about procurement related progress and potential delays on a daily basis to the management 
12.Maintain positive working relationships with strategic suppliers to assure cost, quality, and delivery targets are met.
13.Analyse market and delivery trends so as to develop procurement technologies and processes that support those trends.
 
ADMIN :- 
 
14.Preparing Org charts 
15.Handing and preparing excel data. ( spreadsheet)
16.Communicates with relevant agencies to produce travel itineraries for business directors and employee events
17.Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
18.Assists in planning and arranging events, including organising catering
19.Handles expenses and billing cycles
20.Manages visitors
21.Maintains stock lists record and orders office supplies as needed
22.Assists in purchase orders and invoicing
 
SKILLS & KNOWLEDGE:
Essential
Good in English, Excel and PowerPoints 
 

 

QUALIFICATIONS

MINIMUM QUALIFICATIONS 
Essential
•Diploma holder 
Preferred
Any Graduated 

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