PERSONAL ASSISTANT FOR SALES GROUP

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Job Family: Administration
Updated At: January 24, 2020

ORGANIZATION SUMMARY

Weatherford is one of the largest multinational oilfield service companies providing innovative solutions, technology and services to the oil and gas industry. The Company operates in more than 80 countries and has a network of 620 locations, including manufacturing, service, research and development, and training facilities and employs more than 24,000 people. For more information, visit www.weatherford.com and connect with Weatherford on LinkedIn, Facebook, Twitter and YouTube.

JOB DESCRIPTION

Provides full range of admin and technical support to sales group;

Handles incoming/outgoing calls; monitors and coordinates incoming and outgoing correspondence;

Plans, coordinates and maintains business schedule: organizes out-of-office and internal meetings, audio- and video conferences/negotiations;  updates Business Calendar for sales group;

 Organizes reception of Visitors;

Organizes GZ sales meetings and events, offsite meetings, prepares Agendas;

Performs preparations to the meetings: collects and compiles reports, print-out materials, takes minutes with subsequent control of the assignments;

 Coordinates with other departments preparation, structuring and submission of information necessary

Prepares, edits and translates technical papers, announcements, letters, media material and other documents related to sales activities; distributes them over the GZ; maintains distributions database;

 Makes translations of articles, industry news and other information on  request;

 Collects, makes translation and submits the documents for  signing and approval;

Arranges business trips for the sales groups (Agenda, visas, tickets, hotels, transportation);

Updates the orgchart of  direct reports;

Arranges different internal and external events upon account managers request;

Other dutues related upon managers request;

Makes expense reports

 

Weatherford is one of the largest multinational oilfield service companies providing innovative solutions, technology and services to the oil and gas industry. The Company operates in more than 80 countries and has a network of 620 locations, including manufacturing, service, research and development, and training facilities and employs more than 24,000 people. For more information, visit www.weatherford.com and connect with Weatherford on LinkedIn, Facebook, Twitter and YouTube.

 

QUALIFICATIONS

Higher education

Managerial, economic, technical, legal or linguistic education

Administrative experience (Experience of personal assistant to a top manager)

The employee must know:

  • basic organization principles of general and administrative support to the company's management;
  • must be fluent in English (written and oral);
  • workflow procedure (registration, endorsement, signing, approval etc);

 the requirements of standards for records management , should be guided by the provisions of the Civil Code and Labour Code, the employee shall be guided by the internal code of labour conduct and the basic policies and procedures in the company;

code of business etiquette, phone conversation, business correspondence in Russian and in English;

The employee must be an experienced user of PC and office equipment.

 Stress tolerance, diligence, punctuality. Positive outlook on things, thoroughness in work. Must be diplomatic. Be psychologically competent: capability of being empathetic and impartial. Be willing to cooperate. Ability to keep commercial secrets and personal secrets of the organization's leader. Ability to accurately follow instructions of the leader.

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